Childcare center operations

Run your center from one secure workspace

Cubaroo brings attendance, billing, daily reports, messaging, and compliance into a single application for directors, teachers, and families. Each center operates in its own isolated environment with role-based access.

Select your role

Everything your team needs day to day

From morning check-in through tuition billing, Cubaroo supports the workflows directors, teachers, and parents rely on.

Attendance

Check-in and pickup

Kiosk PIN checkout, staff check-in, and attendance history that staff and families can review at any time.

KioskStaffHistory
Communication

Parent updates

Daily reports, photos, direct messages, and email notifications sent from your center account.

ReportsPhotosMessages
Billing

Tuition and invoicing

Tuition plans, batch invoicing, late fees, PDF statements, and guardian balances tracked per center.

PlansInvoicesBalances

Built for licensed programs

One application, separate data for every center

Each childcare center receives a dedicated workspace with its own staff accounts, child records, and parent portals. Directors control enrollment, billing, and settings without sharing data across locations or organizations.

  • Isolated workspaces for each center
  • Role-based access for directors, staff, and parents
  • Waitlist, documents, DRDP, and audit logging included
  • Parent portal for reports, messages, and invoices

Modules included with every workspace

Directors, teachers, and approved parents each sign in to the tools relevant to their role.

A typical day at your center

The same workflow whether you operate a single classroom or multiple sites.

  1. 7:45 AM

    Morning check-in

    Families check children in at the kiosk. Attendance is recorded immediately for staff review.

  2. 10:30 AM

    Daily log and photos

    Teachers record meals, naps, and activities, and share photos with approved guardians.

  3. 1:15 PM

    Parent communication

    Messages and report updates reach parents in the app and by email.

  4. 5:30 PM

    Pickup and billing

    Checkout uses the same PIN workflow. Guardians view invoices in the parent portal.

Designed for the people who use it every day

Directors get a clear view of enrollment, billing, and staff activity without switching between spreadsheets.

Center leadership

Teachers log daily activities quickly and communicate with families from the same screen they use for attendance.

Classroom staff

Parents receive daily reports, photos, and invoices through one account tied to their child.

Families

Ready to get started?

Directors, staff, and parents each sign in to the tools built for their role.