Module guide
Photos
Share classroom moments safely. Staff upload photos tied to children; directors review and approve media before families can view approved items.
Setup steps
One-time configuration before your team goes live.
- 01 Define your center's photo consent and privacy policy for families.
- 02 Train staff on which photos are appropriate to upload and which require director review.
- 03 Confirm directors know how to open Media review.
How to use in Cubaroo
Day-to-day workflow for directors, teachers, and families.
- 01 Teachers upload photos from daily activities or the media workflow your center uses.
- 02 Directors open Media review from Administration to see pending uploads.
- 03 Approve photos that meet your policy, or reject items that should not be published.
- 04 Approved media becomes available to linked families in their portal.
- 05 Remove or reject outdated media when a family withdraws consent.
Frequently asked questions
Quick answers for common Photos questions.
Are photos public on the internet?
No. Photos are stored in your center workspace and shown only to authorized staff and approved family accounts.
Can parents upload photos?
The review workflow is designed for staff uploads approved by your center. Check your center policy for parent-submitted media.
What happens to rejected photos?
Rejected items are not published to families and remain visible to administrators for audit purposes.