Module guide
Waitlist
Track prospective families before a spot opens. Move a child from waitlist to enrollment when you are ready to offer a classroom placement.
Setup steps
One-time configuration before your team goes live.
- 01 Set up classrooms and capacity targets so you know when a spot may open.
- 02 Decide who manages waitlist entries (usually directors or enrollment staff).
- 03 Prepare your enrollment packet so promoted families can complete onboarding quickly.
How to use in Cubaroo
Day-to-day workflow for directors, teachers, and families.
- 01 Open Waitlist from Administration.
- 02 Add or import waitlist entries with child and parent contact details.
- 03 Sort and review families as spots become available.
- 04 When ready, promote a waitlist entry to start enrollment for that child.
- 05 Continue onboarding in Enrollment and assign the child to a classroom.
Frequently asked questions
Quick answers for common Waitlist questions.
What happens when I click Enroll on a waitlist row?
Cubaroo starts the enrollment flow for that family so you can collect required details and move them into an active classroom.
Can families join the waitlist online?
Public enrollment forms can feed admissions depending on your center setup. Directors still manage the waitlist inside the workspace.
Is waitlist data separate from enrolled children?
Yes. Waitlist entries stay in Waitlist until you promote them into Enrollment.