Module guide

Billing

Create tuition plans, generate invoices, and give guardians a clear view of amounts due and payment status inside Cubaroo.

Setup steps

One-time configuration before your team goes live.

01 Confirm children and guardian contacts are on file.
02 Open Billing and create tuition plans that match your center's rates and billing cycle.
03 Decide who on staff may create invoices (typically directors or billing admins).

Day-to-day workflow for directors, teachers, and families.

01 Go to Billing → Tuition plans and set up plan names, amounts, and billing frequency.
02 Create invoices for families individually or in batch for a billing period.
03 Review invoice status (open, paid, overdue) from the Billing index.
04 Download or share invoice PDFs when families need a copy for records.
05 Parents sign in and open Billing to see invoices assigned to their account.

Quick answers for common Billing questions.

Does Cubaroo process credit cards?

Cubaroo tracks invoices and payment status entered by your center. Connect your preferred payment workflow according to your center's policies.

Can we charge different rates per child?

Use tuition plans and assign the appropriate plan when generating invoices for each family.

What do parents see?

Parents see their own invoices and statuses. They do not see other families' billing records.